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Affiliation Procedures

1. In a Division where a Membership or Extension Committee exists, preliminary negotiations will be carried on by the Director of that Committee.

2. When a group or Sub-Chapter/Clubs expresses its desire to affiliate, the Division Secretary will forward to the potential Chapter/Club copies of the Council's "Application for Affiliation Form" and a copy of the CCB Divisional and National Constitution and By-Laws.

3. Before applying for affiliation with the Canadian Council of the Blind, a potential Chapter/Club must have a minimum of six members who are registered legally blind or vision impaired.

4. It must subscribe to the CCB National Constitution and By-Laws.

5. The potential Chapters/Clubs should be encouraged to precede its name with either "CCB" or the "Canadian Council of the Blind", (e.g. CCB "Your towns name" Chapters).

6. The potential Chapter/Club. completes and returns the Application for Affiliation form in triplicate to the Division Secretary, along with the Divisional membership fees, if applicable.

7. On receipt of the Application for Affiliation form, the Division will forward to its Executive Members a postal vote to ascertain whether the Division Executive approves the affiliation.

8. The postal vote shall contain the following information:

Name of Chapter/Club Type of Chapters (e.g., recreation, business, special interest) District/area served Number of members (blind and vision impaired) Number of sighted members with voting privileges Method of financing

9. The Executive should be advised that the potential Chapter/Club has subscribed to the CCB Constitution and By-Laws and that the Application for Affiliation has been duly signed by the potential Chapter's/Club's President and Secretary.

10. When approval is obtained, the Division President will sign the "Application for Affiliation" form and forward it to the CCB National Office, along with the National Membership fees ($10.00 per member) that was issued by the affiliating Chapter/Club under separate cheque.

11. The Application for Affiliation is then circulated for approval and voted upon by the National Board of Directors. The National President and National Executive Secretary sign a "Membership Certificate", emboss the corporate seal and forward the certificate to the Divisional President for his signature and presentation.

12. The National President writes to the new Chapter/Club, officially welcoming it into the Council and stating that the Membership Certificate, with the corporate seal affixed, gives the Chapter/Club official status as a member CCB Chapters/Clubs, and that the Membership Certificate will be forthcoming from the Division.

13. Each member of the CCB is required to hold a membership in the National organization (see CCB By-Laws, Conditions of Membership). National membership cards are available from the National Office by filling out a CCB Membership Application Form (Chapter/Club's Secretaries responsible for maintaining supply. If not available at the Chapter/Club's level contact Division or National office). Forward the form and the individuals yearly National membership dues payment to the National Office at time of joining.

Note: National Membership renewals take place in January of each year.

14. Chapters/Clubs may set their own Chapters/Clubs fees (dues). However, Divisions collect an annual fee per Chapter/Club to help with their operating costs. This Divisional fee should be taken into consideration and/or included with your Chapter/Club's fee thus condensing the number of times throughout a year fees will need to be collected. If you have difficulty collecting dues, make "membership in good standing" a prerequisite for voting at meetings or collecting awards. Likewise, your Chapter/Club will not have a vote at Divisional Conferences if it is not in "good standing" with the Division.